Details

Additional items

Subjects

How many people (subjects) are you expecting to arrive under this permit? This does not include your vendors, and should not exceed the maximum number selected above.

Vendors

How many vendors are you expecting (photographer, videographer, wedding planner, etc)? Complimentary entry; these do not count against the total number of subjects allowed under the permit.

Terms and Conditions

Please read the following terms and conditions carefully before submitting your registration form. The terms and conditions must be adhered to. Please ensure your photographers/videographers and all-party members are informed of and adhere to the terms and conditions. Your compliance is greatly appreciated.

• PERMIT FEE: Your prepaid permit fee, inclusive of fee(s) for additional persons and locations, is non-refundable and applies to all photography at Royal Botanical Gardens (RBG). The permit fee is a one-time user fee and NOT a private room rental fee. RBG has a capacity limit for all locations and time slots.
• GROUP SIZE: The permit fee allows for a maxiumum number of individuals (selected upon purchase) to pose for photos within your predetermined garden choice and timeslot. In addition to your group, you are permitted to bring up to a maximum of 4 individuals from your vendors (e.g., photographer, videographer, wedding planner). All guests must be paid for in advance.
• CONFIRMING A SPOT: To book a photography permit, RBG requires a completed registration form, along with payment in full. A confirmation email and ticket will be issued confirming your booking.
• PERMIT TIMESLOT & LOCATION: Your selected location and timeslot cannot be changed without prior consent from RBG — no exceptions. If you have chosen a garden option that does not include the indoor garden, we may not be able to provide this garden as a last-minute back-up. If concerned about weather, we suggest that you book the Mediterranean Garden / Hendrie Park option.
• PARKING & ACCESS TO GARDENS: There are parking lots located at every garden property and vehicles should park in designated parking spaces. Parking can not be guaranteed, and parking information will be provided in your booking confirmation. RBG prohibits vehicle access through the service gate entrances. Idling of any kind or parking at entrances is strictly prohibited. Vehicles that do not comply are ticketed or towed.
• ARRIVAL AND SESSION TIME: Upon arrival to your selected location, please check in with kiosk or volunteer staff and have your event confirmation or ticket ready. If members are arriving separately, please have them check in with the name of the booking. All RBG areas are public access (with paid admissions) during regular business hours. To make best of your time we recommend arriving near the beginning of your time slot.
• CANCELLATION: RBG retains the right to cancel your photography permit with 48 hours notice. We will make every effort to accommodate you in another garden where available on your preferred date. Where that is not possible, we will work with you to find an alternate date within the same calendar year. Alternatively, RBG may issue a charitable receipt in the amount of the permit fee

I understand and agree that I will comply with the Photography Terms & Conditions and on behalf of all members of my party, including my photography and videography, limo and/or other vendor(s), I agree to adhere to all the Terms & Conditions. Furthermore, I understand and agree that non-compliance may result in, not exclusively, damage charges, additional permit charges for incorrect permit selection, and certain members of and/or full party being removed from the property without compensation owed.

Photography Rules

Our gardens are open to the public and other visitors, including other photography groups, and your activity must not interfere with the use and enjoyment of the gardens by all parties.

• Please do not block garden pathways, buildings, amenities, and entrances. Groups should assemble on open lawns for group photos.
• Please do not spend more than 15 minutes at each location, especially feature locations such as fountains, gazebos, etc.
• All persons must adhere to the designated walkways and lawns; please do not climb on garden beds, trees, natural lands, and/or sculptures and structures.
• Photography set-up is limited to a camera and tripod and hand-held props only.
• This photography permit does not provide exclusive access to the permit area, the client is permitted use of the space without exclusivity.
• Please keep speaking to an acceptable level and family friendly.

• Use of drones on RBG property is strictly prohibited. Please ensure your photographers/videographers are informed and comply.
• In accordance with the Liquor License Act, it is illegal to bring and consume your own alcohol anywhere on RBG’s property, including parking lots.
• RBG is a smoke-free facility; e-cigarettes, vaping, and cannabis are strictly prohibited.
• Tossing of confetti, rice, glitter, faux or real petals, or any similar material is prohibited. Clients will be responsible for cost of cleaning and any damages.
• Open flames, sparklers, smoke bombs, hazers/fog machines, and bubble machines are not permitted.
• Physical or verbal violence, threats or threatening behaviour, unwelcome sexual advances, or discrimination on any grounds will not be tolerated.

Liability

In no event shall RBG be liable for:

• Any bodily injury, theft, death or property damage or
• Any incidental, indirect, special or consequential damages, or any loss of use, revenue or profit to the Client, its directors, officers, employees, agents, or guests, arising out of or in any way related to this Agreement.